Privacy cleanup assistant

Clean sensitive records before you share them

Remove names, emails, phone numbers, addresses, API keys, payment details, personal notes, and confidential business data from files, tickets, transcripts, and screenshots.

Upload a file for free scanSee sample redaction report
Drop PDF, CSV, TXT, DOCX, PNG, JPG, or support export hereFree scan up to 25 pages or 500 rows

Typical scan: 2–4 minutes · Human review before export

Choose file
Before / After

See what gets cleaned

Context-aware detection — not just regex. "Jordan" can be a person, country, or brand depending on context.

Original
Customer Sarah Johnson from Acme Health emailed support at sarah@acmehealth.com. Her order ID is AH-29381 and her phone number is 415-555-0192.
Clean
Customer [PERSON] from [COMPANY] emailed support at [EMAIL]. Her order ID is [ORDER_ID] and her phone number is [PHONE].
Upload types

Built for records teams actually share

Support ticketsCustomer callsUser interviewsScreenshotsCSV exportsPDF recordsInternal notesAI training samples
How it works

Upload → scan → review → export

1

Upload file

PDF, TXT, CSV, DOCX, PNG, JPG, or Zendesk export.

2

AI detects sensitive data

Names, emails, IDs, secrets, financial-like fields.

3

Review redactions

Approve, restore, redact more, or change labels.

4

Export clean version

Clean PDF/CSV plus redaction report.

Full workflow →

Redaction categories

What CleanRecordsHQ finds

Personal identifiers

Names, emails, phones, addresses, government IDs.

Customer account details

Account IDs, order numbers, subscription tokens.

Financial-like fields

Payment details, balances, budget mentions.

Access credentials

API keys, passwords, internal URLs, session tokens.

Private notes

Internal agent notes, freeform sensitive comments.

Company confidential

Contract terms, roadmap details, unreleased features.

Pricing

Start with a free scan

Free Scan
$0

25 pages or 500 rows

  • Risk report preview
  • Redaction preview
Start free
Single Cleanup
$29

Up to 250 pages or 10,000 rows

  • Export clean file
  • Redaction report PDF
Upload file
Team
$149/mo

2,000 pages or 100,000 rows/mo

  • Review workspace
  • Team permissions
Contact sales
Agency
$499/mo

White-label reports

  • Bulk cleanup
  • Client workspaces
Contact sales

Full pricing →

FAQ

What CleanRecordsHQ is — and isn't

Is this a HIPAA, legal, or financial compliance tool?

No. CleanRecordsHQ is a privacy cleanup assistant. It helps teams identify and redact sensitive info before sharing files externally. It does not certify compliance with any regulatory framework.

Do I need to review before export?

Yes. Human review is required before relying on any redacted output. AI suggestions are a starting point — your team approves every export.

Can I share cleaned files with ChatGPT or contractors?

That's the primary use case. Clean support tickets, transcripts, and exports before sending to AI tools, agencies, freelancers, or offshore support partners.

01

Upload raw export or screenshot

02

Review every suggested redaction

03

Export a share-safe clean file

Start here

Your customer records are too sensitive to share raw.

Run a free privacy scan — then approve each mask before anything leaves your workspace.

Upload for Free ScanSee sample report